• Oversees and coordinates the work of an executive board to run a PTA effectively

• Presides at PTA board and association meetings

• Serves as the official contact, communicator and representative of a PTA

• Designated as an authorized signer for PTA checks, contracts and authorizations for payment

• Serves as ex-officio member of all committees except the nominating committee

• Works with other PTA leaders to connect families, school and community to support student success

• Takes minutes at board and association meetings

• Co-signs formal papers with president: authorizations for payment, resolutions and formal letters

• Handles PTA correspondence as directed by the president

• Maintains and preserves PTA records and important documents to pass on at the end of the term

• Maintains permanent records to track unit funds and financial transactions

• Chairs budget committee and prepares annual budget for adoption by the association

• Pays all PTA bills as authorized by board or association

• Prepares reports for every board and association meeting and an annual financial report

• Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates

• The PTA membership chairman/vice president works with the membership committee to plan the annual membership campaign. The membership chairman/vice president is responsible for creating and implementing a membership plan, promoting membership throughout the year, providing membership reports at PTA board and association meetings, collecting dues, and distributing membership cards.

• Obtain (from predecessor and unit president) and study materials related to performing the duties of membership chairman/vice president:

• Membership campaign plans from past years, including goals, themes, calendars, budgets, final membership numbers, etc.

• Attend PTA training designed for membership chairmen/vice presidents.

• Suggested committee members could include: principal, treasurer, teacher, hospitality chairman, public relations/publicity coordinator, room representative coordinator and students (essential in a secondary PTA).

• Works with committee and other chairmen to plan and organize programs for the school year

• Collaborates with principal, PTA president, other committee chairmen and campus student groups to

coordinate, plan and implement programs

• Develops annual program calendar and presents it at PTA association meeting for adoption

• Publicizes approved program calendar using newsletters, website, social networks and school

handbook

• Oversees and delegates volunteer recruitment for implementing and running programs

• The safety of students and staff at school, and traveling to and from school, is of paramount concern. PTAs have a responsibility to identify and promote awareness of safety problems in the school community and, in collaboration with others, to help develop solutions. 

• Safety is a growing concern for the public. Preparedness for emergencies and disasters, as well as the prevention of unintentional injuries (accidents), is a serious concern of those who care for children in the home, at school,  and in the community.  Activities to promote safety are closely related to and can be incorporated in all PTA interests.